{"id":3627,"date":"2022-10-19T10:05:50","date_gmt":"2022-10-19T10:05:50","guid":{"rendered":"https:\/\/novalliance.fr\/?p=3627"},"modified":"2022-10-19T10:09:28","modified_gmt":"2022-10-19T10:09:28","slug":"what-are-the-filing-deadlines-for-company-documents","status":"publish","type":"post","link":"https:\/\/novalliance.fr\/en\/quels-sont-les-delais-darchivage-des-documents-dans-les-entreprise\/","title":{"rendered":"How long do companies have to archive documents?"},"content":{"rendered":"<p class=\"wp-block-paragraph\">All<strong>&nbsp;document<\/strong>&nbsp;issued or received by a&nbsp;<strong>company<\/strong>&nbsp;in the course of its business must be kept for certain periods of time.&nbsp;<strong>minimum periods<\/strong>&nbsp;(although there is nothing to prevent the company from\u2019<strong>archive<\/strong>&nbsp;longer, unless it contains&nbsp;<strong>personal data<\/strong>).<br>These&nbsp;<strong>limitation periods<\/strong>, during which the\u2019<strong>administration<\/strong>&nbsp;can lead&nbsp;<strong>controls<\/strong>&nbsp;vary according to the nature of the products.&nbsp;<strong>documents to keep<\/strong>&nbsp;and&nbsp;<strong>legal obligations<\/strong>&nbsp;related to it.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Civil and commercial documents<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The following documents must be kept for the following periods:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">2 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Guarantee for goods or services supplied to the consumer<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000027725867\">Article L110-4 of the French Commercial Code)<\/a><\/li><li><strong>Insurance policy<\/strong> from the termination of the contract (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000006792197\/\">Article L114-1 of the Insurance Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">3 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Customs declaration<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/loda\/id\/LEGITEXT000027406549\/2021-04-20\">Article 16 of European Council Regulation n\u00b02913\/92 of 12 October 1992)<\/a><\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">5 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Contract or agreement concluded as part of a commercial relationship, commercial correspondence<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000027725867\">Article L110-4 of the French Commercial Code<\/a>)<\/li><li><strong>Banking document<\/strong> cheque stub, bank statement, etc.<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000027725867\"> (Article L110-4 of the French Commercial Code)<\/a><\/li><li><strong>Freight transport document<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000027725867\">Article L110-4 of the French Commercial Code<\/a>)<\/li><li><strong>Intellectual property document<\/strong> patent, trademark, design and model (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000019017112\/\">Article 2224 of the Civil Code)<\/a><\/li><li><strong>A lawyer's file<\/strong> from the end of the mandate (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000006447336\/1804-03-25\">Article 2225 of the Civil Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">10 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Contract concluded electronically<\/strong> from \u20ac120 (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000006292226\">Article 213-1 of the Consumer Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">30 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Contract for the purchase or sale of property and land<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000019017108\/\">Article 2227 of the Civil Code<\/a>)<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Accounting vouchers<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Accounting records must be kept for 10 years from the end of the financial year, in accordance with the law.\u2019<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000006219327\/\">Article L123-22 of the French Commercial Code.<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This concerns :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Accounting book and register<\/strong> journal book, inventory ledger, etc.<\/li><li><strong>Supporting document<\/strong> order form, delivery or receipt slip, customer and supplier invoice, etc.<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Tax document<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Tax documents must be kept for 6 years in accordance with the\u2019<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000041471233\/\">Article L102 B of the Book of Tax Procedures.<\/a><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">This concerns the following taxes:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Income tax and corporation tax<\/strong><\/li><li><strong>Industrial and commercial profits (BIC), non-commercial profits (BNC) and agricultural profits (BA) under the actual system<\/strong><\/li><li><strong>Corporation tax for EIRL limited liability companies<\/strong> (farms, self-employed companies)<\/li><li><strong>Direct local taxes<\/strong> (property tax, public broadcasting contribution)<\/li><li><strong>Business property tax<\/strong> (CFE) and <strong>CVAE<\/strong><\/li><li><strong>Sales tax<\/strong> (VAT and similar taxes, entertainment tax, tax on insurance policies, etc.)<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Corporate and legal documents for commercial companies<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The following documents must be kept for the following periods:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Last 3 financial years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Attendance sheet and powers of attorney. Report of the Managing Director or the Board of Directors. Auditors' report<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000006224934\">Article L225-117 of the French Commercial Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">5 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Status<\/strong> of a company, an EIG or an association and amending documents from the loss of legal personality or removal from the RCS (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000019017112\/\">Article 2224 of the Civil Code<\/a>)<\/li><li><strong>Merger Treaty<\/strong> and other documents relating to the operation of the company and documents of the absorbed company (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000019017112\/\">Article 2224 of the Civil Code<\/a>)<\/li><li><strong>Register of registered shares, register of share movements, movement orders, register of minutes of general meetings and board meetings from the end of their use.<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000019017112\/\">Article 2224 of the Civil Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">10 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Annual accounts<\/strong> balance sheet, income statement, notes, etc. (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000006219327\/\">Article L123-22 of the French Commercial Code<\/a>)<\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Personnel management<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">The following documents must be kept for the following periods:<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">1 year :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Recording of employees' working hours, on-call time and compensation for on-call time<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000033515983\/\">Article D3171-16 of the Labour Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">3 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Document relating to social security contributions and payroll tax<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000033713008\/\">Article L244-3 of the Social Security Code<\/a> and <a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000036432384\">L169 A of the Book of Tax Procedures<\/a>)<\/li><li><strong>Accounting for days worked by employees under fixed-term contracts<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000033515983\/\">Article D3171-16 of the Labour Code<\/a>)<\/li><\/ul>\n\n\n\n<p class=\"wp-block-paragraph\">5 years :<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><strong>Pay slip<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000020625846#:~:text=Version%20en%20vigueur%20depuis%20le%2014%20mai%202009&amp;text=L'employeur%20conserve%20un%20double,forme%20%C3%A9lectronique%20pendant%20cinq%20ans.\">Article L3243-4 of the Labour Code<\/a>)<\/li><li><strong>Single personnel register <\/strong>from the employee's departure (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000031392972\/\">Article R1221-26 of the Labour Code<\/a>)<\/li><li><strong>Documents relating to employment contracts, salaries, bonuses, allowances, balances of accounts, pension schemes, etc.<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000019017112\/\">Article 2224 of the Civil Code<\/a>)<\/li><li><strong>Observation or formal notice from the Labour Inspectorate, verification and monitoring by the CHSCT<\/strong> (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000020398142\/\">Article D4711-3 of the Labour Code<\/a>)<\/li><li><strong>Declaration of accident at work <\/strong>with the primary health insurance fund (<a href=\"https:\/\/www.legifrance.gouv.fr\/codes\/article_lc\/LEGIARTI000020398142\/\">Article D4711-3 of the Labour Code<\/a>)<\/li><\/ul>","protected":false},"excerpt":{"rendered":"<p>Tout document \u00e9mis ou re\u00e7u par une entreprise dans l&rsquo;exercice de son activit\u00e9 doit \u00eatre conserv\u00e9 pendant certaines dur\u00e9es minimales (m\u00eame si rien n&#8217;emp\u00eache l&rsquo;entreprise de l&rsquo;archiver plus longtemps, sauf s&rsquo;il contient des donn\u00e9es personnelles).<br \/>\nCes d\u00e9lais de prescription, pendant lesquels l&rsquo;administration peut mener des contr\u00f4les \u00e0 posteriori, varient en fonction de la nature des papiers \u00e0 conserver et des obligations l\u00e9gales qui s&rsquo;y rapportent.<\/p>","protected":false},"author":2,"featured_media":3634,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"footnotes":""},"categories":[4],"tags":[],"class_list":["post-3627","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-actualite-juridique"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.7 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Quels sont les d\u00e9lais d&#039;archivage des documents dans les entreprises ? - novalliance.fr<\/title>\n<meta name=\"description\" content=\"combien de temps faut-il conserver les documents de l&#039;entreprise\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/novalliance.fr\/en\/what-are-the-filing-deadlines-for-company-documents\/\" \/>\n<meta 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