{"id":4378,"date":"2023-11-23T10:41:33","date_gmt":"2023-11-23T10:41:33","guid":{"rendered":"https:\/\/novalliance.fr\/?p=4378"},"modified":"2023-11-23T10:43:01","modified_gmt":"2023-11-23T10:43:01","slug":"is-it-possible-to-hold-the-general-meeting-remotely","status":"publish","type":"post","link":"https:\/\/novalliance.fr\/en\/est-il-possible-dorganiser-lassemblee-generale-a-distance\/","title":{"rendered":"Is it possible to hold a General Meeting remotely?"},"content":{"rendered":"

Remote general meetings are just one way of <\/a>limit its environmental impact. <\/a> <\/p>\n\n\n\n

Under certain conditions, which we will list below, it is possible to hold a general meeting remotely. This means that you avoid travelling<\/strong> of all partners and limit costs (meeting room hire, travel expenses, etc.)  <\/p>\n\n\n\n

In order to hold a general meeting, the presence<\/strong> of all the shareholders is generally required (except in exceptional cases). The signature<\/strong> of the minutes of the meeting also requires the involvement of the shareholders on the day itself. There are various software packages on the market that can be used to organise shareholders' meetings remotely.  <\/p>\n\n\n\n

What are the conditions for holding a General Meeting remotely? <\/em> <\/h2>\n\n\n\n

During the Covid-19 pandemic, legislation allowed greater flexibility. Companies wishing to do so could hold their general meetings remotely. As the ordinance is no longer applicable today, it is the rules specific to the form of your company<\/strong> which applies. For simplified joint stock companies (SAS), there is no restriction, but for limited liability companies (SARL), a provision must be made in the Articles of Association. For non-trading companies, the law does not provide for electronic voting, but the articles of association may do so.  <\/p>\n\n\n\n

Depending on whether you wish to proceed with an electronic vote or not, you will need to choose an electronic voting system. adapted videoconferencing tool<\/strong>. Electronic voting can be carried out using a dedicated electronic voting terminal or an online platform selected in advance.  <\/p>\n\n\n\n

In order to hold a fully dematerialised General Meeting, it is essential that the signatories are able to sign the attendance sheet on the day<\/strong>. You can also use an online platform specialising in paperless general meetings, which offers electronic signatures with double authentication. The verification of identity<\/strong> is also important. After deliberation, the minutes are signed using an electronic signature associated with the participants present.  <\/p>\n\n\n\n

It is, of course, possible to hold a simple meeting by means of a telephone conference call or videoconference and carry out the votes and signatures in person. In this case, the meeting will not be entirely paperless.  <\/p>\n\n\n\n

How can I organise a general meeting remotely? <\/em> <\/h2>\n\n\n\n

The first step is to convene all shareholders<\/strong>. The notice of meeting must specify that the meeting will be held remotely. The meeting notice may be sent electronically, provided that it is sent by electronic registered mail.  <\/p>\n\n\n\n

Next, you will need to choose a a videoconferencing tool tailored to your needs<\/strong> (with or without electronic voting and signature). Simple software for organising videoconferences includes Zoom<\/a>, Teams<\/a> and Google Meets<\/a>. From online platforms<\/strong> are available with more advanced functions such as electronic voting, electronic signature, quorum and proxy management and dematerialised minutes.  <\/p>\n\n\n\n

The choice of tool is important, as it will ensure that everything runs smoothly and the debate is easy and free-flowing.  <\/p>\n\n\n\n

What are the advantages? <\/em> <\/h2>\n\n\n\n