IT development, staff recruitment, calls from the bank, your search for finance and other tasks take up a lot of your time. In addition, you receive emails from your accounting firm asking you for proof of expenses for your last train journey to Paris. But why are you being so relentless, when you should be discussing the source code problems with the developer? How are you going to manage all these tasks? Seen from here, it's going to be complicated, because you're in the wrong line of work... As the head of a start-up, you don't have much time, so how do you work well with your chartered accountant?
Let's start from the beginning. Your startup starts with several projects in mind. You don't have time to do everything. Organisation of administrative tasks must be put in place quickly before the backlog starts to mount up. But how do you go about it? You're already heading in the right direction because you've taken the trouble to choose a chartered accountant. Choosing is a big word. You had the choice between the numerous offers on the Internet with a completely dematerialised accountancy service known as «low cost» and the accountant of your friend's friend who, according to your friend, is a "low cost" accountant. super cabinet. You may be a start-up, but it's reassuring to see a real person there to support you in your first venture. Communicating with a Bot, It's nice, but you can try it later.
Accounting, tax, legal and social management seem more esoteric to you and you don't feel like reading about them. blogs on the subject. A human being will do you a world of good. You'll free yourself from RAM on this part, do you think.
The division of roles between the accounting firm and the company:
Back to the employeer who asks you for proof of identity to put your name on the list. accounting up to date. You stop for a moment to think about the organisation you need to put in place to avoid being overwhelmed. You invite your chartered accountant to your offices and ask him to help you set up your administrative organisation. He understands how important this meeting is for you and will meet with you in the next few days. This will be an opportunity to review everyone's roles. The chartered accountant will explain how your file is organised and how to improve communication with his teams. Finally, he will highlight its added value and its support for your developmentt.
Do you remember that when you were choosing your accountant, you didn't feel like talking to a machine, a artificial intelligence or a service provider by Skype. But you're no stranger to new technologies, but on the accounting monitoring, You have a vintage side. You appreciate having someone to lean on. However, this is a service where you don't often see the chartered accountant. What's more, your first contacts are more likely to be with a young associate. You're not shocked, because you're used to employing business school trainees.
But you have the feeling that you're dealing with an annex of the’tax authorities. You can feel the pressure building up when VAT is due at the end of each month. What's more, most of the emails you receive from the firm ask you either to justify an expense or to pay the VAT. a tax or social security contribution (URSSAF, pensions, provident fund, etc.).
Your accountant is understanding. He understands your perception, but explains that his primary mission is to declare, secure and ensure compliance with deadlines so that the company is not penalised. His firm is in the wrong place. It acts as an intermediary between him and the authorities. As far as the role between the firm and the company is concerned, you were not aware of the administrative burden, all the more so with a minimal service to cut costs. You admit that documents are not always well filed. A lot of them arrive by email, or have to be retrieved from your account after you've logged in. Your accountant will give you a procedure for getting organised and communicating accounting documents. You can also ask him personally to advise you on the management and development of your business.
Organising your file and communicating with your accountant:
It is possible to organise your accounting documents received by email in a decentralised way. For example, you can create a special address to which each accounting document can be sent by email. Your firm has access to the document. For physical documents received, you scan them and send them by email to the dedicated address. Here again, the firm can retrieve the documents and process them with its own software. OCR.
Your accounting documents are filed in a binder for each month. You keep them in your company. You can access them whenever you need to. No need to go to the post office to send them.
Preparing an organisation that simplifies the flow of accounting documents is a source of savings. time saving, It's all about efficiency and savings for everyone. With a little time to put it in place, we'll be able to make the most of it. teaching and listening to the customer's needs, The firm will be able to meet your needs.
Chartered accountants often have an «old-school» image, but they know how to adapt to new environments. Of course, they need to have an appetite for new technologies. new technologies to understand the world of startups. The relationship with the younger generation of managers (the Millenials), must also be taken into account. It is not always easy to understand their inspiration and their quest for meaning for a chartered accountant who is used to the Cartesian. But there is no need to doubt their ability to understand and advise you in your best interests. He will be able to tame the digital tools (Slack...) and set up a tailor-made organisation. You'll also need to monitor the processes put in place, because administrative anarchy is not an option for your development.
Use your chartered accountant to help you grow and develop.
By optimising the document flow, you and your accountant will save time. You'll save on work that has no real value. You can mobilise resources to benefit from value-added advice. It will explain how to follow your fdevelopment grapes. You will enjoy tax benefits as the research tax credit or the young innovative company status that he knows well. The chartered accountant will explain to you the possibilities for activating your research and development expenditure and the positive impact on the presentation of your annual accounts. We'll engage you in a dialogue, and his pedagogical approach will give you the keys to developing your business with peace of mind. startup.
As well as dealing with administrative matters and monitoring your tax obligations, your chartered accountant has a wide range of skills to help you be your benevolent partner in the development of your start-up.
