Recruitment, the key to growth
Having employees is the only way for a business owner to grow. If they don't, they'll have to do everything from production and business management to sales and marketing. growth. If, by misfortune, he falls ill or is prevented from working, he will put his activity on hold. His loss of income is virtually guaranteed, which will have an impact on his family's finances. Less dramatic than above, the simple fact of wanting to take time off will reduce his production, and therefore his income. Even if he takes a week's holiday, that's the same amount of time he'll be away from work. commercial contact. In some sectors, contract conclusion cycles are long. So you are de facto lengthening your sales deadlines.
Of course, it's tempting to think that you alone as a manager are capable of «doing well». But once again, without a colleague, you'll be limited in your developmentt.
What are the advantages of outsourcing payroll management?
Once you've done that, you'll be on the hunt for the ideal person to form your team. We'll skip this long and difficult period, as it's not the subject of this article, but of a forthcoming one.
Let's assume that you have found the « right person ». She seems competent, interested and has all the qualities you were expecting. You are entering a new phase of managing your business since a social dimension start. At Novalliance Expertise Comptable, we are formalising it through a dedicated mission called « Social mission ». To put it simply, if you have staff, you have legal constraints that apply. Visit employment contract, the hiring formalities and the payroll management is one of them. You can either manage it yourself and this will add an extra task as well as being «too much work".« technique ». Or you outsource the management of social monitoring to an accountancy firm. We advise you to ensure that it has a specialised social centre, This is a subject that changes frequently. Visit updating knowledge, practices and legal developments is only followed if you entrust them to cDedicated staff to this subject. Otherwise, you'll be taking the risk your file is tainted by’prejudicial irregularities for your business.
Why should your company outsource this social mission?
Recruiting with peace of mind
The first answer to this question is that you will gain in peace of mind. You've already spent a lot of time finding the perfect person for your business. It is necessary formalise your commitments by signing an employment contract. Drawing up a employment contract is technical, since the law imposes certain compulsory information. Their absence or unfair terms will be systematically reclassified to your disadvantage in the event of future disputes with your employee. Finally, this first step is necessary to ensure that you are respectively covered over time. You clearly indicate your expectations of the employee by expressing the legitimate consideration for the work provided.
A long-term partnership
We won't go into the choice of a fixed-term or open-ended contract, as you were looking to recruit for develop your business. This implies a long-term collaboration. We advise you to avoid arrangements such as an initial period on a fixed-term contract in order to «try out» this new form of employment. new relationship. You will then draw up a new contract for an indefinite period. In addition to the higher cost of this type of contract, there is also the risk of requalification in the event of a breach of contract. contestation before the Prud'hommes, You are showing a lack of confidence in your new relationship. Your employee may well be able to do the «job» during his fixed-term contract and then reduce the pace once he has his permanent position. The trust is an important element in a contractual relationship with an employee. La trial period of a permanent contract is often legally renewable, which leaves sufficient time to test the new professional skills of your employee.
Limiting the risk of errors
Another advantage of subcontract to the employment department of a chartered accountancy firm, it will calculate pay slips by applying the employment law, the provisions of the collective agreement applicable to the company, the rules common to social security contributions according to the various funds (URSSAF, pension fund, provident fund, ....). The art of drawing up a payslip is not as simple as pressing a key on a keyboard. Using a specialised software is essential. Moreover, changes in legislation, collective bargaining agreements and case law make it necessary to regular updates payroll software. The variable elements, i.e. the data concerning the employee (hours of absence, overtime, paid leave, ....) are entered into the software, then an initial calculation of the pay slip is carried out. A check is carried out to ensure that all the lines making up the pay slip are present and correctly calculated. There are rules with complex formulae for certain contributions (e.g. CSG/CRDS) or reductions (e.g. the Fillon reduction). Drawing up and checking pay slips is therefore a real speciality.
Maintaining a bond of trust with employees
In addition to your risk of error, which will generate a adjustment in the event of an URSSA auditF, your first risk is losing the trust of your employee. The payslip is your bond of trust with your employee. They are paid for the work they have done during the month. So, if you make a mistake on a pay variable (for example, miscalculating the number of hours of overtime by applying an increase of 25 % when part of it should have been increased to 50 %), you are consciously or unconsciously breaking this trust. bond of trust. He may think that you have tried to reduce his salary.
So, even if the mistake is unintentional and can happen, outsourcing the payslip to the firm will give you greater legitimacy. Nevertheless, the Social Affairs department is a safeguard and will avoid errors by asking you, for example, to send us the number of hours of overtime per week and not the total for the month. This is because the distribution of overtime at 25 % or 50 % is done on a weekly basis and not on a monthly basis. Here again, the advice of the Social Affairs Department will help you to make the right choice.’organisation to be put in place to recover and monitor the’information your payroll variables.
Correctly calculated social security contributions
Another advantage is that the firm's social security department ensures that social security and employer contributions are calculated fairly. You only pay what you owe and not a single euro more. We often come across errors in the calculation of employers' social security contributions when we take over cases. We systematically audit the history to make sure we're starting off on the right foot. But this finding is significant because the company « over-costing »This increases the already high cost of labour.
Electronic transmission of declarations to social security bodies
After checking the bases of calculation, the Social Affairs Department will generate the DSN (déclaration sociale nominative, or nominative social declaration). This declaration is transmitted electronically to the various social security bodies. Even the withholding tax (PAS) is communicated via this DSN declaration.
The advantage is that there is no need to send paper documents by post. All data flows are computerised, and social security bodies such as URSSAF deduct the social security contributions due by the company on a monthly basis. The Social Affairs Department is responsible for the«timely submission of electronic returns, You also avoid paying penalties and surcharges for late payment.
Optimising your time
Not least of the advantages of outsourcing your company's social security management is that you can time saving. We all have 24-hour days. So optimising your time, The focus on what's really important leads you to look beyond the cost, to the time you can devote to a task that's more important to you. strong added value. In a company, the most important thing is the business development. The very essence of your company's raison d'être is to pampering your customers. The time spent making tasks that can be physically outsourced is time wasted instead of looking after your customers' needs. We advise you to choose your battles carefully.
Human capital, a lever for growth
As we saw earlier, social management is mandatory when you have employees. Payroll is highly technical. Errors on a payslip will have financial consequences for your company, but also in terms of your relationship with your employee. By outsourcing to a chartered accountancy firme, you no longer needlessly waste your time looking for information on the Internet that you don't know anything about. You only pay what you owe, and you get what you pay for. aid to which you are entitled. Lastly, we have observed with our social division that company directors, when they know that by calling our specialists, they have the answers to their questions. Unquestionably, this reduces their stress with managing employees in the field. Don't forget that your biggest challenge once you've got past the hiring stage is that you'll have to retain your human resources. They are the « human capital »of your company. They ensure that you can develop your business.
